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 The SAPRO Experience. Building a new world together, one professional journey at a time 

Executive Administrator

The SAPRO experience; Building a new world together, one professional journey at a time.


At SAPRO we work with our people to co-create amazing international experiences. We pay special attention to where, when, and how you want to work as well as what opportunities are relevant to your long-term (personal & professional) goals.
If you want an incredible professional journey filled with adventure, world-class learning, generous pay, social responsibility involvement, and the chance to work with the best firms in the industry, then SAPRO is right for you!

 

About the position

To provide high level administrative support to the Firm’s Leadership, to interface effectively with all levels of the Firm and senior executives. Demonstrate judgment, tact, and diplomacy in dealing with team members and clients as well the ability to handle highly confidential and proprietary information.

Mandatory Qualifications:

  • National Diploma in Business Administration

Desired Qualifications:

  • Bachelor's degree in Business Administration

Minimum Experience:

  • 8 years related specialized administrative experience

Desired Experience:

  • Experience in business management at an executive level
  • Experience working at a Public Accounting Firm

Technical Skills:

  • Proficient in Microsoft Office
  • Specialized administrative skills
  • Use of technical and business vocabulary and a detailed knowledge of the Firm’s operations, organizational procedures, and personnel

Behavioural/Non-Technical Skills:

  • Positive, enthusiastic with a ‘can-do’ attitude
  • Ability to work proactively in a timely manner, while producing quality outputs
  • Organised – have excellent planning and prioritising abilities in order to consistently deliver reliable results
  • Strive to provide the best customer experience during internal or external interactions
  • Excellent verbal and written communication skills
  • An eye for attention to detail
  • Ability to work effectively in a fast-paced environment
  • Ability to multitask and prioritize work and activities to meet deadlines
  • Commitment to accuracy and quality while meeting goals or deadlines
  • Experience processing, proofreading and formatting documents
  • Positive attitude and energy
  • Places high priority on personal and professional growth
  • Ability to extend time commitments during periods of meeting critical deadlines
  • Ability to work in a rapidly changing, high-activity environment that is often unpredictable

Key Performance Areas:

Strategic Management Support

Support leaders with administrative task related to strategic management

Executive Administration

Coordinate executive(s) calendar of the based-on understanding of their availability and obligations

Research, compile, summarize and analyze information to formulate correspondence and responses to various inquiries from clients. Assist in internal and external communications for Senior Leaders

Collect and prepare information for use in discussions/meetings of Executive and Administrative committees, as well as additional committees utilizing company personnel at all levels to gather information

Assist with the coordination and planning of special events and large meetings as needed

Assist and/or complete executive expense reporting and invoicing

Assist with travel needs and independently coordinate complex travel arrangements, typically involving multiple changes and destinations

Responsible for developing PowerPoints, talking meeting notes, and following up on action items

Operational Effectiveness

Provide direct administrative and office management support to all members of the executive team, as directed by verbal or written instruction

Maintain working schedules and engagement calendars of executive management

Prepare travel schedules, book travel arrangements, and make reservations for executive team

Coordinate the logistical aspects of executive team programs, such as meetings, seminars, workshops, special projects, and events

Review all documents, reports, and correspondence prepared for signature of executive team for format, content, grammar, and spelling; make edits as necessary

Prepare draft reports, background documentation, and research Receive and screen all inbound telephone calls, e-mails, and visitors to the executive team; refer and/or redirect calls, e-mails, or visitors as applicable Coordinate office activities; troubleshoot or escalate basic office administration issues

Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention of executive team

Facilitate communication from other management teams

Maintain daily appointment calendars of members of executive team

Complete expense reports, pay invoices, and other monetary duties

Take and transcribe dictation and notes of highly confidential subjects, including minutes of executive meetings

Prepare presentations

Budget/Financial Administration

Complete purchase orders for supplies for authorization, check orders received and distribute to appropriate staff, and maintain an inventory as required

Team effectiveness

Meet the executive team expectations regarding goals, objectives, deliverables, and services

Collaborate with the team for better results

“POPIA DISCLAIMER:

Sapro (Pty) Ltd is committed to adherence and compliance with the South-African Protection Of Personal Information Act.

You hereby declare and confirm that you, as the person/entity/body/individual/company who is providing information hereby irrevocably agrees and understands that any/all information supplied/provided/given to Sapro (Pty) Ltd is through your/their consent and is done so in accordance with the conditions and terms of the POPIA compliance regulations.

SHOULD YOU NOT AGREE TO THE TERMS AND CONDITIONS AS SET OUT IN THIS AGREEMENT AND CONSENT DECLARATION YOU MUST NOTIFY SAPRO (PTY) LTD IMMEDIATELY, FAILING WHICH IT WILL BE DEEMED THAT YOU ACCEPT AND AGREE TO THE TERMS AND CONDITIONS AND THUS AUTHORISE SAPRO (PTY) LTD TO PERFORM EMPLOYMENT SERVICES AND/OR EMPLOYMENT PROSPECTING ON YOUR BEHALF”


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