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 The SAPRO Experience. Building a new world together, one professional journey at a time 

Executive & Project Management Assistant

The SAPRO experience; Building a new world together, one professional journey at a time.

At SAPRO we work with our people to co-create amazing international experiences. We pay special attention to where, when, and how you want to work as well as what opportunities are relevant to your long-term (personal & professional) goals.

If you want an incredible professional journey filled with adventure, world-class learning, generous pay, social responsibility involvement, then SAPRO is right for you!

 

About the job

To provide high level administrative support and project management to the Firm’s Leadership, to interface effectively with all levels of the Firm and senior executives. Demonstrate judgment, tact, and diplomacy in dealing with team members and clients as well the ability to handle highly confidential and proprietary information.


Mandatory Qualifications:

  • National Diploma in Business Administration; Certification in Office Management and / or Secretarial Practice


Desirable Qualifications:

  • Certification in Project Management


Minimum Experience:

  • 8 years related specialised administrative and project management experience


Desired Experience:

  • Talent Management and Project Co-ordination experience, within a financial/professional services industry

Key Performance Areas:


Strategic Management Support

  • Support leaders with project management tasks related to strategic management
  • Support leaders with aligning projects with the organization's strategic plan and execution of those projects
  • Support leaders with the coordination of the Strategic Advisory Board meeting

 

Executive Administration

  • Coordinate executive(s) calendar based-on understanding of their availability and obligations
  • Research, compile, summarize and analyze information to formulate correspondence and responses to various inquiries from clients. Assist in internal and external communications for Senior Leaders
  • Collect and prepare information for use in discussions/meetings of Executive and Administrative committees, as well as additional committees utilizing company personnel at all levels to gather information
  • Assist with the coordination and planning of special events and large meetings as needed
  • Assist and/or complete executive expense reporting and invoicing
  • Assist with travel needs and independently coordinate complex travel arrangements, typically involving multiple changes and destinations
  • Responsible for developing PowerPoints, talking meeting notes, and following up on action item

 

Operational Effectiveness

  • Provide direct administrative and office management support to all members of the executive team, as directed by verbal or written instruction
  • Maintain working schedules and engagement calendars of executive management
  • Coordinate the logistical aspects of executive team programs, such as meetings, seminars, workshops, special projects, and events
  • Review all documents, reports, and correspondence prepared for signature of executive team for format, content, grammar, and spelling; make edits as necessary
  • Prepare draft reports, background documentation, and research Receive and screen all inbound telephone calls, e-mails, and visitors to the executive team; refer and/or redirect calls, e-mails, or visitors as applicable Coordinate office activities; troubleshoot or escalate basic office administration issues
  • Receive incoming mail; review, evaluate, and distribute correspondence requiring priority attention of executive team
  • Facilitate communication from other management teams
  • Maintain daily appointment calendars of members of executive team
  • Complete expense reports, pay invoices, and other monetary duties
  • Take and transcribe dictation and notes of highly confidential subjects, including minutes of executive meetings
  • Prepare presentations
  • Support in onboarding, offboarding activities
  • Prepare travel schedules

 

Project Management

  • Work closely with the Global Chief of Staff and applicable Value Chain Leaders to transition a project from the Initiate to the Planning phase, continuing to manage the project through Execution, Control, Implementation, and ongoing process improvement

 

Budget / Financial Administration

  • Manage projects budget and funding channels for maximum productivity

 

Technical Skills

  • Proficient in Microsoft Office, PPT, and ASANA or project management tools
  • Specialised administrative skills
  • Project Management Skills
  • Use of technical and business vocabulary and a detailed knowledge of the Firm’s operations, organizational procedures, and personnel

 

Behavioral/Non-Technical Skills:

  • Positive, enthusiastic with a ‘can-do’ attitude
  • Ability to work proactively in a timely manner, while producing quality outputs
  • Organised – have excellent planning and prioritising abilities in order to consistently deliver reliable results
  • Strive to provide the best customer experience during internal or external interactions
  • Excellent verbal and written communication skills
  • An eye for attention to detail
  • Ability to work effectively in a fast-paced environment
  • Ability to multitask and prioritize work and activities to meet deadlines
  • Commitment to accuracy and quality while meeting goals or deadlines
  • Experience processing, proofreading and formatting documents
  • Places high priority on personal and professional growth
  • Ability to extend time commitments during periods of meeting critical deadlines
  • Ability to work in a rapidly changing, high-activity environment that is often unpredictable

 

If you are ready for a real adventure, apply now and have The SAPRO Experience www.sapro.com/careers/

“POPIA DISCLAIMER:

Sapro (Pty) Ltd is committed to adherence and compliance with the South-African Protection Of Personal Information Act.

You hereby declare and confirm that you, as the person/entity/body/individual/company who is providing information hereby irrevocably agrees and understands that any/all information supplied/provided/given to Sapro (Pty) Ltd is through your/their consent and is done so in accordance with the conditions and terms of the POPIA compliance regulations.

SHOULD YOU NOT AGREE TO THE TERMS AND CONDITIONS AS SET OUT IN THIS AGREEMENT AND CONSENT DECLARATION YOU MUST NOTIFY SAPRO (PTY) LTD IMMEDIATELY, FAILING WHICH IT WILL BE DEEMED THAT YOU ACCEPT AND AGREE TO THE TERMS AND CONDITIONS AND THUS AUTHORISE SAPRO (PTY) LTD TO PERFORM EMPLOYMENT SERVICES AND/OR EMPLOYMENT PROSPECTING ON YOUR BEHALF”

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